Oh-yes-it's-free-sign

Small businesses don’t have the budgets or luxury to buy expensive licences for all the tools and software they need.

With that in mind, I’ve put together a list of eight free technology tools and software. Some are available through open source, GNU general public licence (intended to guarantee freedom to share and change all versions of software and programs) or in beta version. And others have offered a “freemium” model that offers users a free lighter version, and upgrades as their needs and budgets grow.

I have left out social media and related tools, which will be featured in a future article.

Google Alerts. This service keeps you in the loop about industry news and other information relevant to your business. Simply enter keywords or terms you want to track and Google will email you the latest relevant news about that topic. This is a great way to track media mentions about your company—or your competition.

CardMunch. Recently bought by LinkedIn, this free iPhone app automatically converts a business card into a digital contact file stored in your phone. Simply take a photo of the business card and the image is transmitted to a team of human transcribers at LinkedIn, which sends you back a detailed, accurate contact file for your phone. It will even show you the LinkedIn profile information and connections you have in common. It’s not yet available to Android or BlackBerry users.

DropBox. This service offers two gigabytes (GBs) of free storage for your small business to store documents, videos, photos and other files and share or access them easily. You can synchronize your files online and across your computers, which is perfect for those who work from multiple locations. DropBox recently doubled its storage capacity for its paid pro plans to 100 GBs and 200 GBs due to pressure from competitor Google Drive, which offers five GBs of free capacity to start.

YouSendIt. Email is used daily by most businesses, but occasionally you have large files to send. Most Internet service providers limit the size of attachments you can send through their email, so rather than having to courier large documents, you can send such files through this online service. It has a free 14-day trial.

PrimoPDF. You don’t need Adobe Acrobat software to create PDFs. PrimoPDF allows you to create PDFs from any application by “printing” to the PrimoPDF printer. Convert documents from Word, Excel, PowerPoint or virtually any other printable file type.

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